Field Coordinator - Wassit

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PROJECT TITLE

Engaging Civil Society in Local Development Plans

ORGANIZATION

Institute on Governance (IOG)

JOB TITLE

Field Coordinator

DUTY STATION

Wassit Province, IRAQ

ASSIGNMENT DURATION

August 10, 2019

ESTIMATED STARTING DATE

As soon as possible

ELIGIBLE NATIONALITIES

Iraqi nationality only

PROJECT OBJECTIVE

Support Wassit and Babel provinces to strengthen civil society and to increase their participation in the development process at the province

DESCRIPTION OF THE ASSIGNMENT

Provide administration and coordination support to lead the development of a civil society platform in one province (Wassit) that is capable of providing input into local development planning and conducting performance audits of local government activities for citizens

A. BACKGROUND

Since 2003, the Government and the people of Iraq have embarked on a challenging transition in their history. Indeed, Iraq has departed from the unitary centralistic state model to a federal structure that allows for more equitable and balanced growth.
A need was identified to prioritize the capacity development of local governments in planning and holding local governments to account for the development and accountability for government activities for their citizens.
As part of this overall plan, the Institute on Governance is tasked with the following:

  • build an inclusive and representative Civil Society Platform (CSP) of about 25 participants from each province
  • build capacity in the participants to contribute to local development planning in the province and to be able to conduct performance audits of the local government activities for its citizens
  • facilitate monthly meetings between the Governor and the CSP on these two issues

B. OBJECTIVE, DUTIES AND RESPONSIBILITIES

The project is targeting two provinces; Wassit and Babel. However; the field coordinator is required to perform his/her duties for Wassit province only with possibility to support the project’s team in other province if needed. He/she is expected to monitor, coordinate and improve field service activities of the CSP project and is expected to:

  • Take all administration, logistics, follow up and coordination measures to complete work on time and according to supervisor’s expectations and ensure that the implementation of the project activities is carried out in the most effective and expeditious manner. This includes making sure that the appropriate equipment, materials and any other required resources are on hand.
  • Support the organization of training program, workshops and meetings as well as field visits under the guidelines of the CSP experts as required.
  • Support arrangements of travel, air ticketing, accommodation booking, transportation, security clearances and any other logistics as required
  • Follow up with service providers on their provided services and negotiate their offers to get best prices in line with the local market prices and ensure high quality of provided services by them
  • Obtain necessary approvals from the supervisor on the procurement of goods and services
  • Manage and oversee preparation of payment requests in accordance with relevant services, financial rules and regulations and ensure timely submission of payments
  • Liaise with the provincial counterparts and stakeholders to implement CSP project and facilitate the coordination amongst local level stakeholders to ensure smooth implementation of activities in a timely manner and best quality of work
  • Manage work schedules and visiting activities’ sites and coordinate with project’s team on scheduled activities
  • Maintain excellent progress monitoring reports, and provide financial and narrative progress reports to the supervisor in a timely manner
  • Participate in the preparation of analytical case studies on project activities and issues, and disseminate knowledge products and communication materials
  • Compile evaluation forms and produce English version of compiled report
  • Maintain a list of contacts of local authorities, stakeholders and other partners as required
  • Support the CSP Project technical team on relevant aspects of project implementation
  • Assume any other function as requested by the supervisor and the project’s team

C. SKILLS AND QUALIFICATIONS

  • A high school diploma is the minimum educational requirement. A bachelor’s degree is an asset
  • Experience in coordination and project/program management in livelihoods and civil society preferably within an international organization
  • Ability to identify priority activities and assignments and adjust priorities as required
  • Possess a willingness to visit the field and interact with different stockholders and counterparts as required
  • Ability to perform functions such as scheduling, reporting, and invoicing.
  • Ability to understand the work being performed and the resources required to achieve it
  • Ability to understand project planning and deadlines, resource allocation, and other requirements related to the field activities
  • Having organizational skills that will prevent overbooking, missed appointments, or delayed product delivery
  • Having strong listening skills with ability to resolve interpersonal conflicts and hear complaints without becoming defensive
  • Sound experience with Microsoft Office (Outlook, Word, Excel, PowerPoint)
  • Displaying cultural, gender, religion, race, nationality and age sensitivity and adaptability;
  • Treating all people fairly without favoritism
  • Actively work towards continuing personal learning, act on learning plan and applies newly acquired skills
  • Proven problem-solving skills
  • Ability to work with accuracy under time constraints and pressure in a stressful environment; with patience, tactfulness, maintain confidentiality, take initiative and exercise good judgment
  • Ability to work in a hazardous environment
  • Excellent interpersonal skills and ability to establish and maintain effective partnerships
  • Ability to work collaboratively with colleagues and encourage sharing of knowledge to achieve organizational goals
  • Ability to plan own work and use time efficiently, manage conflicting priorities and work under pressure of tight and conflicting deadlines.
  • Fluency in written and spoken English and Arabic

D. COMPETENCIES

  • Shares knowledge and experience
  • Actively works towards continuing personal learning, acts on learning plan and applies newly acquired skills
  • Ability to perform a variety of standard tasks related to Results Management, including screening and collecting of data/information related to the project, documentation, program data entering, preparation of revisions, filing, provision of information
  • Ability to provide input to business processes re-engineering, implementation of new system including new IT based system
  • Good knowledge of Result Management Guide and Toolkits
  • Focused on result and respond positively to feedback
  • Consistently approach work with energy and positive, constructive attitude

E. ABOUT INSTITUTE ON GOVERNANCE

Founded in 1990, the Institute on Governance (IOG) is an independent, Canada-based not-for-profit public interest institution with its head office in Ottawa and an office in Toronto. Our mission is ‘advancing better governance in the public interest’, which we accomplish by exploring, developing and promoting the principles, standards and practices which underlie good governance in the public sphere, both in Canada and abroad.

The IOG’s vision is to be the pre-eminent, independent Canadian source of knowledge, research and advice on governance and its continuous improvement.

The IOG works with a wide range of clients and partners, including governments, communities, business and public organizations to assess their governance and to develop programs for improvement. While much of our activity takes place in our home base in Canada, we also work extensively with international partners and governments

F. ADDITIONAL CONSIDERATIONS

  • This is a local position; therefore, only Iraqi nationality will be considered
  • Only those candidates that are short-listed for interviews will be notified. Qualified female candidates are strongly encouraged to apply.
  • The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the IOG.
  • This position is located in Wassit, Iraq. The successful candidate must be able to live and work in there
  • The successful candidate must agree to and be available to travel within Iraq for one to two-week

G. HOW TO APPLY

Interested candidates can send an updated CV to info.iraq@iog.ca no later than June 15, 2019.